FULTON TEACHERS’ ASSOCIATION

 

CONSTITUTION

AND

BY-LAWS

 

 

 

 

 

 

 

 

 

 

 

 

 

REVISED:

  June 2012


 

TABLE OF CONTENTS

 

ARTICLE I.               NAME                                                                                                1

 

ARTICLE II.              PURPOSES                                                                            1

 

ARTICLE III.                        AFFILIATIONS                                                                    1

 

ARTICLE IV.                        MEMBERSHIP                                                                      2

 

  Section 4.1                  Active Members                                                                    2

  Section 4.2                  Retired Members                                                                  2

  Section 4.3                  Revocation of Membership                                                   3

 

ARTICLE V.              DUES                                                                                     3

 

ARTICLE VI.                        OFFICERS                                                                             4

 

  Section 6.1                Officers                                                                                   4

  Section 6.2                Terms of Office                                                                      4

  Section 6.3                Eligibility for Office                                                               4

  Section 6.4                Nominations and Elections                                                     4

  Section 6.5                Date of Elections                                                                    5

  Section 6.6                Vacancies                                                                                6

  Section 6.7                Resignations                                                                            6

  Section 6.8                Removal from Office                                                              6

  Section 6.9                Duties of the President                                                           7

  Section 6.10              Duties of the Vice President for Negotiations                       8

  Section 6.11              Duties of the Vice President for Grievances                          8

  Section 6.12              Duties of the Vice President for Political Action                   8

  Section 6.13              Duties of the Vice President for Public Relations                  9

  Section 6.14              Duties of the Treasurer                                                           9

  Section 6.15              Duties of the Secretary                                                           10

  Section 6.16              Duties of the New Member Coordinator                                10

  Section 6.17              Duties of the Newsletter Editor                                             11

  Section 6.18              Stipends                                                                                  11

 

ARTICLE VII.           BOARD OF DIRECTORS                                                    11

 

  Section 7.1                  Composition                                                                          11

  Section 7.2                  Procedures                                                                            11

  Section 7.3                  Duties                                                                                    12

  Section 7.4                  Building Representatives                                                      12

 

 

ARTICLE VIII.         COMMITTEES                                                                      13

 

  Section 8.1                  Standing Committees                                                           13

  Section 8.2                  Ad Hoc Committees                                                             14

  Section 8.3                  Committee Membership                                                        14

  Section 8.4                  Duration of Service                                                               14

 

ARTICLE IX.                        GENERAL MEMBERSHIP MEETING                              15

 

ARTICLE X.              REFERENDA                                                                                    15

 

ARTICLE XI.                        PARLIAMENTARY PROCEDURE                                                16

 

ARTICLE XII.           FINANCES                                                                            16

 

ARTICLE XIII.         AMENDMENTS                                                                    17

 

ARTICLE XIV.         PRINCIPAL OFFICE                                                                       17

 

ARTICLE XV.           RATIFICATION OF THE CONTRACT                              17

 


CONSTITUTION AND BY-LAWS

OF THE

FULTON TEACHERS’ ASSOCIATION

 

 

ARTICLE I:  NAME

 

The name of this association shall be the FULTON TEACHERS’ ASSOCIATION.

 

 

 

ARTICLE II:  PURPOSES

 

The purpose of this Association will be:

 

1.                  To promote the welfare of its members;

2.                  To improve the working conditions of its members through formal negotiations with the Fulton City School District and through maintenance of the collective bargaining agreements negotiated;

3.                  To present individual and common interests of its members before the Board of Education, the administration and other legal authorities;

4.                  To advance the standards of the education profession;

5.                  To speak with a common voice on matters pertaining to the teaching profession;

6.                  To promote the interest of public education;

7.                  To promote the participation of its members in the operational decisions affecting their employment;

8.                  To promote cooperation among the local education associations of our county, state and national affiliates as well as the aims and objectives of those affiliates in accordance with local aims and objectives;

9.                  To promote the unity and strength of its members;

10.              To expose and fight all forms of racism and discrimination.

 

 

ARTICLE III:  AFFILIATIONS

 

This Association will be affiliated with the Oswego County Teachers’ Association, the New York State United Teachers and its National Affiliates.


ARTICLE IV:  MEMBERSHIP

 

Section 1 – Active Members

 

a.       Active membership in this Association will be open to all persons employed by the Fulton City School District who are in any of the bargaining units represented by the Fulton Teachers’ Association.  A bargaining unit member’s signature on the proper membership form and the proper payment of dues determines membership.

 

b.      Active members of the Fulton Teachers’ Association will also be members of the Oswego County Teachers’ Association, the New York State United Teachers and the its National Affiliates.

 

c.       All active members will have the right to speak and vote at general meetings, hold office, serve on committees, attend all meetings of the Board of Directors, be represented on the Board of Directors, vote in the biennial officers’ elections, and vote in ratification balloting on the Collective Bargaining Agreement of their bargaining unit.

 

d.      After once signing the proper membership form, active membership will be continuous until the member leaves the school system, resigns in writing to the President of the Fulton Teachers’ Association, fails to pay proper membership dues, or has his/her membership suspended or revoked by the Board of Directors.

 

Section 2 – Retired Members

 

            All members of the Fulton Teachers’ Association who retire from the Fulton City School District become retired members with no dues payment necessary.  Retired members may attend and speak at general meetings and meetings of the Board of Directors, but may not vote or hold elected office in the local Association.


Section 3 – Revocation of Membership

 

  1. The Board of Directors may suspend from membership any member who shall have violated the ethics of the education profession or may cancel the membership of any member convicted in a court of law of a crime involving moral turpitude, and the Board of Directors may reinstate a member who has been previously suspended from the Association.

 

  1. A two-thirds affirmative vote of the total representation within the Board of Directors is necessary to suspend or reinstate any member as well as to cancel any member’s membership.

 

  1. Any member on whom a vote of suspension, expulsion, or reinstatement is scheduled shall have the right to present his/her case to the Board of Directors before the vote is taken, and he/she shall be informed of this right and of the intention of the Board of Directors to vote on the matter at least ten calendar days prior to the vote.

 

 

ARTICLE V:  DUES

 

1.      Active Members:  Membership dues in the Fulton Teachers’ Association will be set by the Board of Directors in their adoption of the annual Association budget.  Total membership dues will include .0040 of the base salary of the local Association and dues as set by the Oswego County Teachers’ Association, New York State United Teachers and its National Affiliates.

 

2.      Other Members:

 

a.       Part-time teachers:  Association members who are employed part-time will pay dues as determined by the NYSUT part-time employee dues structure.

 

b.      Retired teachers:  Association members who retire from the Fulton City School District may remain members of the local Association with no dues payment necessary.

 

c.       Unpaid Leave of Absence:  Association members who are on unpaid leave of absence from the Fulton City School District may remain members of the local Association with no dues payment necessary.

 

3.      Local dues may be changed by the Board of Directors with the approval of the general membership.


ARTICLE VI:  OFFICERS

 

Section 1 – Officers

 

            The Officers of the Association will be:

 

                        President

                        1st Vice President for Negotiations

                        2nd Vice President for Grievances

                        3rd Vice President for Political Action

                        4th Vice President for Public Relations

                        Treasurer

                        Secretary

 

Section 2 – Terms of Office

 

            Officers of this Association will be elected by the total general membership of all bargaining units represented by this Association for terms of two years, commencing January 1 following their election.  Newly elected officers will also serve in transitional capacity with the current officers during the month of December preceding their officially taking office.

 

Section 3 – Eligibility for Office

 

            Any member will be eligible to hold office in this Association who is a member in good standing and has been a member for at least three years immediately preceding the final date for nominations. The exception will be, if an existing officer accepts a position as an Administrative Intern, he/she must resign their position as an officer of the FTA within 30 days of the acceptance of the Administrative Internship but will remain an active member in good standing with the FTA.

 

Section 4 – Nominations and Elections

 

    1. The secretary will send out a notice announcing the nominations of officers, the right to make nominations, and the time, place, and proper form for the submission of nominations 45 days prior to the election.  A valid nomination form will include the signature of the nominator and the signature of the candidate.  No nominations from the floor will be accepted at the FTA meetings.

 

    1. Each candidate’s position on the ballot will be determined by a drawing where the first name chosen will be listed first and so on.

 

    1. Notification of the list of nominees will be mailed to the member’s place of residence not less than twenty days prior to the date of the election.

 

    1. The length of campaigning for FTA office will be two weeks, ending one day before the election.  If candidates wish to provide information to FTA members via faculty mailboxes, candidates or their designees will be required to place the campaign information into the mailboxes themselves.

 

    1. Length of polling will be one day.  The President’s designee will send ballots to those on leave, instructing them that ballots must be postmarked and received prior to election day and returned to the FTA.  Ballots must remain in sealed envelopes until ballots are counted in the presence of a building representative and the President’s designee.  If a member is absent due to a conference or school-related business, he/she must contact the President’s designee in advance of the election to arrange for an absentee ballot.

 

    1. The President will notify the membership of the results of the election no later than two days after the receipt of the count.

 

    1. A run-off election of the top two candidates will be required within one week if no candidate receives a majority of votes for an office.  Campaigning may continue until one day prior to the election.

 

    1. In the event that a candidate is unopposed, the secretary will cast one ballot.

 

    1. Ballots will remain on file for one year.

 

Section 5 – Date of Elections

 

            Elections will be held on the first Thursday in December.  The officers will be elected when they have received a simple majority of the votes cast from the general membership by written ballot in that election.

 


Section 6 – Vacancies

 

            If any office other than that of the President becomes vacant, the position will be filled in the following manner:

 

a.       The secretary will inform the general membership immediately of the position through the distribution of a written announcement for the position stating:

 

1.      the description of the officer’s duties (as stated in the By-Laws)

2.      the stipend for the officer’s job

 

b.      Any member may submit his/her letter of interest for the position to the Secretary within two weeks from the date of receiving the notice.

 

c.       The Secretary will present the letters of interest to the Board of Directors at the next Board of Directors’ meeting.

 

d.      After discussion, the Board of Directors will, by majority vote, elect the officer from the list of interested members at the monthly Board of Directors’ meeting.

 

e.       If the resignation of an officer should occur within three weeks of the closing date of school or following the Board of Directors’ meeting in June, the officer’s position will be filled as soon as possible in the following school year using the procedure outlined in a-d.

 

Section 7 – Resignations

 

            Any officer retiring or resigning prior to the end of his/her elected term in office is required, if possible, to give notice of his/her resignation in writing to the Board of Directors 30 days prior to leaving office.

 

Section 8 – Removal from Office

 

a.       An officer of this Association may be removed from office for the following charges:

 

1.      Misuse of funds.

2.      Willful violation of the Fulton Teachers’ Association Constitution.

3.      Failure to fulfill adequately the duties of the office as defined by this Constitution.

 

b.      Any member may submit to the Board of Directors a petition for impeachment.  The petition must be signed by 51 percent (51%) of the general membership.

 

c.       Whenever impeachment charges are to be brought against any officer, the Board of Directors must meet in closed session.  Except in the case of impeachment of the President of the Association, the session must be called and presided over by the President when a majority of the members of the Board requests such a session.  In the case of impeachment proceedings involving the President of the Association, a temporary chairperson will be elected from the Board of Directors by a majority vote of that body.

 

d.      Two-thirds affirmative vote of the total Board of Directors will be deemed necessary to remove a charged officer from office.

 

e.       Any officer on whom a vote of impeachment is scheduled will have the right to present his/her case to the Board of Directors and will be given two weeks notice in writing of his/her opportunity to address the Board of Directors before the vote is taken.

 

Section 9 – Duties of the President

 

            The President will:

 

a.       be the chief executive of the Association.  It will be his/her duty to administer all the affairs of the Association as determined by the general membership and the Board of Directors;

b.      preside at all general meetings and meetings of the Board of Directors;

c.       act as chief spokesperson for the Association;

d.      represent the Association at conventions of organizations with which it is affiliated (such as NYSUT and it’s National Affiliates).

e.       appoint and establish the functions and duties of all ad hoc committees with the approval of the Board of Directors;

f.       appoint committee members as needed;

g.      call regular and special meetings of the Board of Directors;

h.      call special meetings of the general membership upon the written petition of one-fourth of the total membership or by the majority vote of the Board of Directors;

i.        appoint special assistants with the approval of the Board of Directors who will serve at his/her pleasure;

j.        fulfill such other duties as his/her office requires and as are consistent with this Constitution;

k.      be an ex-officio member of all committees;

l.        be authorized to deposit and disperse funds of the Association in accordance with the Association’s policies as set by the Board of Directors;

m.    meet on a monthly basis with the Association Treasurer to review expenditures and to address mutual concerns;

n.      meet on a regular basis with the NYSUT Field Representative to review state and local concerns and priorities.

o.      assure that an officer is present at each BOE meeting. The officer will provide the other officers a brief report following each meeting.

 

Section 10 – Duties of the Vice President for Negotiations

 

            The Vice President for Negotiations will:

           

a.       assume the duties and responsibilities of the President in his/her absence or resignation;

b.      be the Chairperson of the Negotiation Team;

c.       attend Board of Directors’ meetings and general meetings;

d.      attend the regular meetings of the Oswego County Teachers’ Association’s negotiators;

e.       meet on a regular basis with the NYSUT Field Representative to discuss issues related to negotiations;

f.       be empowered to delegate responsibilities with the majority approval of the Board of Directors;

g.      submit articles of interest to the Association’s newsletters upon the request and approval of the president.

h.      attend Board Policy Committee meetings and provide a brief report to the other officers following each meeting as needed.

i.        perform such other duties as the President may designate with the Board of Directors’ approval and which are consistent with this Constitution

 

 

Section 11 – Duties of the Vice President for Grievances

 

            The Vice President for Grievances will:

 

a.       be the chairperson of the Grievance Committee;

b.      meet on a regular basis with they NYSUT Field Representative to discuss issues related to grievances;

c.       submit articles of interest to the Association’s newsletters upon the request and approval of the president.

d.      attend specific Board of Education meetings and provide a brief report to the other officers following each meeting.

e.       perform such other duties as the President may designate with the Board of Directors’ approval and which are consistent with this Constitution

 

Section 12 – Duties of the Vice President for Political Action

 

            The Vice President for Political Action will:

 

a.       be the person in charge of the Political Action and relay monthly to the board of directors

b.      be responsible for VOTE/COPE;

c.       attend meetings of the Oswego County Teachers’ Association;

d.      attend lobbying days sponsored by NYSUT;

e.       conduct a forum for Board of Education candidates when needed;

f.       serve as FTA representative to the Oswego County Labor Council;

g.      submit articles of interest to the Association’s newsletters upon the request and approval of the president.

h.      attend specific Board of Education meetings and provide a brief report to the other officers following each meeting.

i.        perform such other duties as the President may designate with the Board of Directors’ approval and which are consistent with this Constitution

 

Section 13 – Duties of the Vice President for Public Relations

 

            The Vice President for Public Relations will:

 

a.       be the chairperson of the Public Relations Committee;

b.      When applicable will promote FTA functions to the media;

c.       submit articles of interest to the Association’s newsletters upon the request and approval of the president.

d.      attend specific Board of Education meetings and provide a brief report to the other officers following each meeting.

e.       perform such other duties as the President may designate with the Board of Directors’ approval and which are consistent with this Constitution

 

 

Section 14 – Duties of the Treasurer

 

            The Treasurer will:

 

a.       be authorized by the President to open and maintain all accounts;

b.      review expenditures and issues of mutual concern with the President on a monthly basis;

c.       disperse the funds of the Association within budgetary limits;

d.      keep an accurate account of all receipts and expenditures of the Association;

e.       present a monthly financial report to the Board of Directors;

f.       develop a proposed budget to be presented at the first Board of Directors’ meeting in May;

g.      seek an audit of the Association’s financial records at the end of each year and report the results of this audit to the Board of Directors;

h.      be responsible for the continued updating of membership records;

i.        over-seeing of the company that issues payroll and takes care of taxes for staff

j.         submit articles of interest to the Association’s newsletters upon the request and approval of the president.

k.      attend specific Board of Education meetings and provide a brief report to the other officers following each meeting.

l.        perform such other duties as the President may designate with the Board of Directors’ approval and which are consistent with this Constitution

 

Section 15 – Duties of the Secretary

 

            The Secretary will:

 

a.       maintain the minutes of the meetings of the Board of Directors and the general membership;

b.      distribute a copy of the minutes to the members within seven working days after each meeting;

c.       supply each member of the Association with a copy of the Constitution;

d.      perform all other duties usual to that office;

e.       send out election notices of FTA offices at least three weeks prior to the date of the election;

f.       keep the official ballots and tally sheets of the election on file for one year;

g.      serve in the capacity of historian of the Association;

h.      submit articles of interest to the Association’s newsletters upon the request and approval of the president.

i.        attend specific Board of Education meetings and provide a brief report to the other officers following each meeting.

j.        Will work with the district and NYSUT and reconcile membership list bimonthly

k.      perform such other duties as the President may designate with the Board of Directors’ approval and which are consistent with this Constitution

 

 

 

Section 16 – Duties of the New Member Coordinator

           

            The New Member Coordinator will:

 

a.       will be appointed by the president of the FTA

b.      will provide a workshop for all new FTA members in August

c.       will attend all FTA meetings and share a brief report about new member activities

d.      will provide new teacher network opportunities throughout the course of the year.

e.       will provide tenure celebrations annually for members received tenure notification from the BOE.

f.       perform such other duties as the President may designate with the Board of Directors’ approval and which are consistent with this Constitution

 

 

 

Section 17 – Duties of the Newsletter Editor / web master

 

            The newsletter editor will:

 

a.       will be appointed by the president

b.      provide at least four times a year a newsletter for the FTA membership

c.       perform such other duties as the President may designate with the Board of Directors’ approval and which are consistent with this Constitution

 

The web master will:

 

a.       will be appointed by the president

b.      will update the web site on a monthly basis  for the FTA membership

c.       perform such other duties as the President may designate with the Board of Directors’ approval and which are consistent with this Constitution

 

 

Section 18 – Stipends

 

            Stipends for officers and special assistants will be established by the Board of Directors on an annual basis.

 

 

ARTICLE VII:  BOARD OF DIRECTORS

 

Section 1 – Composition

 

a.       The Board of Directors is comprised of elected officers of the Association and Building Representatives.

 

b.      Each building will be entitled to one representative for every ten (10) members or major portion thereof.  If any building has fewer than ten (10) members, that building will be entitled to one Building Representative.

 

c.       One Representative from each building will serve as a Senior Building Representative.

 

Section 2 – Procedures

 

a.       The Board will meet monthly or when called by petition of one-half of its members.

 

b.      A quorum will consist of 51% of the Board of Directors.

 

c.       Minutes of the proceedings will be kept and maintained as part of the official records.

 

d.      A vote will pass with a majority of those present and voting.

 

 

 

Section 3 – Duties

 

            The Board of Directors will:

 

a.       be the legislative and policy-making body of the Association;

b.      approve an annual budget which will include the annual dues assessment;

c.       approve any extraordinary expenditures which may require modification of the budget;

d.      approve the filling of any officer vacancy, other than that of the President, which may occur in accordance with Article VI, Section 6;

e.       act upon staff appointments as recommended by the President;

f.       interpret the Constitution and By-Laws of this Association;

g.      establish stipends on an annual basis for officers, senior building representatives and any other personnel.

 

Section 4 – Building Representatives to the Board of Directors

 

a.       Term:  The Representatives will serve a term of one year beginning September 1.

 

b.      Qualifications:  Any candidate for the Board of Directors will be a member in good standing of this Association.

 

c.       Nominations:  Any member interested in running for the position of Building Representative will notify the current Senior Building Representative.

 

d.      Elections:  The Representatives may be elected for the following year by a majority of the members in their respective buildings during the first week of June.  The ballots will be counted by 2 FTA neutral members. The Senior Representative will be chosen immediately thereafter from those Building Representatives who express interest in this position.  The term of office for all Building Representatives begins on July 1.

 

e.       Duties:

 

A Building Representative will:

 

1.      make every effort to attend the regularly scheduled Board of Directors’ meetings;

2.      act as a liaison between his/her constituency and the Association Officers;

3.      assist members of his/her constituency with questions related to the Association;

4.      bring the concerns of his/her constituency to the attention of the Board of Directors when appropriate;

5.      support and carry out the necessary policies and actions of the Association as approved and established by the Board of Directors;

6.      attend all general membership meetings;

7.      carry out such other duties as may be or become part of this Association’s Constitution or may be deemed appropriate by the President subject to the approval by the Board of Directors.

 

A Senior Building Representative will:

 

1.      perform all of the duties listed for a Building Representative;

2.      communicate with members in his/her respective buildings within seven working days after the regular Board of Directors’ meeting in order to share information and materials from that meeting;

3.      assist with elections in his/her building for National and State Delegates, the Association Officers, and the Building Representatives;

4.      act as an advocate and/or witness for members in meetings with district administration when requested by the member;

5.      be knowledgeable in all areas of the contract.

6.      will do their best to attend training at the NYSUT fall conference.

7.      will forward ALL emails from the officers ASAP.

8.      perform all duties as assigned by the president

 

f.       Vacancies:  If a Building Representative resigns before the end of the one year term, another Representative will be appointed by the current Building Representatives for the duration of the term.

 

g.      Stipends:  The Senior Building Representative in each building will receive a stipend as established by the Board of Directors.

 

 

ARTICLE VIII:  COMMITTEES

 

Section 1 – Standing Committees

 

a.       Grievance Committee:  This committee comprised of the Senior Building Representatives, the Vice President for Grievances and the President will assist with the grievance process if the need arises.

 

b.      Negotiation Team:  The negotiating team will be the official representative in negotiations with the Fulton City School District and will have sole and exclusive authority to reach a tentative agreement with the District.

 

c.       Political Action Committee:  This committee will be responsible for letter writing campaigns, phone banks and lobbying activities at the state and local levels.

 

d.      Health and Safety Committee:  This committee will address health and safety issues that directly affect its members.

 

e.       Public Relations These committees will strengthen internal and external communications, build coalitions and present a positive image of the Association to the community. These will be the student recognition committee, celebration of education committee, relay for life and others as needed.

 

f.       Calendar Committee:  This committee will make recommendations to the Superintendent of Schools concerning the school calendar.  This committee will report to the President of the Association.

 

g.      Scholarship Committee:  This committee will review and award the FTA scholarships on an annual basis.  The committee will report to the President of the Association.

 

i.    Sunshine Fund – The chairperson will be appointed by the president and will   operate within the guidelines of the FTA gift giving.

 

Section 2 – Ad Hoc Committees

 

            Such other committees as may be deemed appropriate and consistent with the aims and purposes of the Association may be established to serve specific goals at the initiative of the Association President or the Board of Directors.  Chairpersons of these committees will be approved by the Board of Directors.

 

Section 3 – Committee Membership

 

            The Association President will appoint all committee members in accordance with his/her duties in Article VI, Section 9.

 

Section 4 – Duration of Service

 

            Committee members will serve from their appointment until completion of their task.  A member may be replaced on a committee by the Association President.

 

ARTICLE IX:  GENERAL MEMBERSHIP MEETING

 

Procedures:

 

1.      The general membership will meet at least once annually at a time and place determined by the Board of Directors and at such other times as prescribed in this Constitution.

 

2.       A parliamentarian will be in attendance at all general meetings.

 

3.      An exact record of the proceedings will be made and maintained as a part of the Association’s official records.

 

4.      In addition to the procedures prescribed under Robert’s Rules of Order, Newly Revised, any matter may be made subject to a two-thirds vote with majority approval of the general membership.

 

5.      Any matter may be made subject to a roll call vote by a majority vote of the members present.

 

 

ARTICLE X:  REFERENDA

 

1.                  The highest level of government in the Association will be the referendum of the entire membership.  Positions or policies established by referendum will not be subject to reversal or modification by any Association governing body or by a subsequent referendum for a period of at least one full year.

 

2.                  A referendum will be held by:

 

a.       Order of a majority vote of the Board of Directors, or

b.      Petition of at least 20% of the active members drawn from no fewer than three buildings.

 

3.                  Matters not subject to referendum are:

 

a.       Dues to the Association.

b.      Amendment and/or interpretation of the Constitution and By-Laws.

c.       Programs requiring a budgetary expenditure of funds.

d.      Powers specifically assigned to other bodies by this Constitution and By-Laws.

 

4.                  Procedures for a referendum will be:

 

a.       After the receipt of order or request for referendum it will be the duty of the President to transmit the question to be voted on to the members within one week of its receipt by him/her.  Following this, there will be a period of two weeks during which the proponents and opponents will be given the opportunity to debate the issue through the regular channels of the Association at the end of which time, the debate will stop.  The President’s designee will send ballots to members in good standing.

b.      Length of polling will be one day.  The President’s designee will send ballots to those on leave, instructing them that ballots must be postmarked and received prior to election day and returned to the FTA.  Ballots must remain in sealed envelopes until ballots are counted in the presence of a Building Representative and the President’s designee.  If a member is absent due to a conference or school-related business, he/she must contact the President’s designee in advance of the voting to arrange for an absentee ballot.

c.       The President will notify the membership of the results of the voting no later than two days after receipt of the count.

 

 

ARTICLE XI:  PARLIAMENTARY PROCEDURE

 

Meetings of all duly constituted bodies of this organization will be governed by Robert’s Rules of Order, Newly Revised, except as otherwise provided in the Constitution.

 

 

ARTICLE XII: FINANCES

 

1.      The fiscal year of the Association will begin October 1st and end September 30th.

 

2.      The Association will maintain all records and reports required by law.

 

3.       The financial records of the FTA will be audited once a year.

 

4.      The FTA may reimburse appropriate expenses only if the individual seeking reimbursement submits receipts for such expenses incurred while on Association business.

 

5.      The FTA will make no advance payments for expenses not yet incurred by any member on Association business except with the direction and approval of the Board of Directors.

 

6.      The FTA may make an appropriate advance payment directly to an entity providing a service if a form or bill is available to show what the charge is for.

 

7.      The Treasurer will prepare and distribute a tentative budget to all FTA members 30 days prior to the Annual General Membership Meeting. The FTA Board of Directors will vote on the tentative budget at this meeting.

 

 

ARTICLE XIII:  AMENDMENTS

 

1.      An amendment to the Constitution and By-laws may be proposed by (A) the Board of Directors, (B) no fewer than 30% of the membership from at least three buildings.

 

2.      In order to be considered for adoption, a proposed amendment will be submitted in writing to the Board of Directors at  least 30 days prior to the General Meeting at which it is to be considered.

 

3.      Copies of a proposed amendment to be acted upon will be available to each member at least one week prior to the vote upon the amendment.

 

4.      This Constitution and By-Laws may be amended by a two-thirds vote of the members present and voting.

 

 

 

ARTICLE XIV: PRINCIPAL OFFICE

 

The principal office of this Association will be located in the Fulton City School District, Fulton, New York.

 

 

ARTICLE XV: RATIFICATION OF THE CONTRACT

 

1.      Copies of the proposed changes in the contractual agreement between the Fulton Teachers’ Association and the Fulton City School District will be available to all members prior to ratification.

 

2.      The President will call a meeting of the general membership at which time the proposed changes in the contractual agreement will be explained by the negotiating team and the opportunity given to ask/answer any questions.

 

3.      Voting on the proposed contractual agreement will be held within two days following the general membership meeting.

 

4.      Voting procedures for ratification will be determined by the Board of Directors.